Day to Day Property Management
You're a Property Manager, Superintendent or an Owner...
...so you know that the daily management of your properties is one of the best ways you can attract and retain quality tenants, maximize the value of the investments and be a good corporate neighbour within your community.
Through our partnership with Puddingstone Properties, Vectra is able
to offer powerful features to make the day-to-day operational
aspects of property management both easy and effective. Take a
moment to browse the sections below and browse the corresponding
screenshots to see a slice of these powerful features in action.
Defect Tracking & Resolution
Record and manage defects expediently
Resolve an issue before it becomes a problem. Manage the
lifecycle through to completion, record photographs,
associate any related expenses and ensure stakeholders are
advised of progress.
Expense Entry & Management
Track and pay expenses
Day to day operational expenses can be entered into Vectra
to enable detailed financial resports to be created and to
ensure that they're paid on time (single payments or by
installments such as monthly payments). Refunds and returns
are also supported as standard.
Leases and Rents
The Lifeblood of the Organization
Tracking rents is a vital part of any property management
organization and Vectra enables you to do this easily. Lease
management is also supported including rent increases,
changes of terms and conditions and the short-term addition of a
tenant to a lease,
Feature Overview - Click a Screenshot to Expand
Enter Defects, Tasks and Issues
Enter a detailed summary and description of the task,
together with other relevent information such as the
property / unit, estimates, due dates, severity and
photographs.
Manage the Lifecycle of the Tasks
As the task evolves you'll be able to track what action was
taken, and how much time was committed to the update. Again,
photographs can be associated with a task update to provide
a complete snapshot of how the task was remediated.
Eventually, the task will be complete and the status updated
accordingly.
Expenses Related to a Task
Many tasks involve expenditure to resolve them; Vectra allows supplier invoices to be associated with a task to provide a useful metric for future task estimation. These expenses are also fully integrated with Vectra's expense tracking system to ensure timely payment as well as the financial reporting functions.
Leases and Tracking Rent
Keeping track of leases - both past and present - couldn't be simpler. Once the lease is entered then Vectra will automatically create entries for rent
due on the appropriate dates as it becomes due, as well as
allowing you to change the terms of the lease when it renews (or
even during the term of the lease). Comprehensive search options allow you to find leases easily, such as those in arrears, for a particular property, approaching renewal,
start date, tenant details etc..
Lease Amendments
Many jurisdictions allow leases to renew annually with an agreed change to terms (e.g. an increase in rent, a transition from a year-to-year to a month-to-month lease etc.).Vectra allows an unlimited number of lease addendum to be entered, each with an unlimited number of charges, terms and conditions.,
Searching
Vectra allows the user to retrieve a subset of data from it's database and
places them into a view on a new tab. The contents of the
view is defined using zero to many search terms (for
example, leases can be located by start and/or end date,
property, balance, status etc) as well as predefined search
templates (e.g. current leases in arrears).
Expense and Invoices
Knowing
the types and values of incurred expenses is a vital aspect
of running any organization, and property management is no
exception. Record expenses in detail, including when they're
due, any associated tasks, differentiate between operational
and capital expenses and enter an unlimited number of
invoice line items.
Pay Expenses in a Timely Fashion
One of the many search terms for retrieving expenses is
by payment status. The enables invoices to easily be paid on
time to avoid late fees and overdue interest while ensuring
a great working relationship with your suppliers,
contractors and vendors. Pay an invoice using one-to-many
payments (e.g. monthly installements of a large annual
expense) each of which can be by one of the many payments
supported as standard by Vectra (cash, cheque, credit card,
store card etc.).
